The Modern Solution for Employee Christmas Hampers

The end of summer brings with it more than just a return to routine: the stress of employee Christmas hampers starts to creep in. Deadlines get tighter, orders don’t always arrive on time, and in the end… not everyone is happy! The usual: same old products, different tastes among employees and higher bills than planned.

Why not try something different this year? Forget about purchasing, coordination with suppliers and complaints after delivery. Vip Incentives simplifies everything, allowing you to spend time on what’s important: rewarding your team, not managing logistics.

Main ‘pains’ when giving Christmas hampers 

Vip Incentives was born with a clear purpose: to accompany and reward employees throughout the year. Our platform was designed to make it easier for companies to manage incentives, motivation and recognition, all in a digital, flexible and personalised environment.

But when we listened to our customers, we noticed a common pattern: every Christmas, managing employee gifts became a Christmas headache. That’s when we showed them how they could also use our platform to transform the classic Christmas gift into a fairer, more modern and efficient experience.

Here are the main headaches companies face when managing traditional employee Christmas hampers:

a) Limited selection and lack of personalisation

Traditional hampers often have a repetitive and unattractive catalogue: many employees already know and repeat them, which reduces the surprise effect. 

b) Complex logistics and coordination

What do you do with 100, 500 or 1,000 hampers? Planning deliveries, managing returns, tracking shipments, managing delays and complaints… and that takes time and errors. 

c) Unclear communication

When you do not know what you are going to receive, there is confusion: employees who do not register, forgetfulness, complaints for not explaining the process well.

d) Cost control lacking transparency

Additional costs such as shipping, packaging, taxes, returns… without centralised control, end up inflating the budget.

e) Unequal satisfaction

While some people love panettone, others would love cinema tickets, experiences, or gift cards to freely choose their gift. A single basket does not cover diverse tastes.

f) Sustainability and suitability to profiles

Physical baskets suggest waste and do not always take into account allergens, intolerances or preferences (vegan, gluten-free…), which is becoming increasingly important.

Other challenges that are often forgotten

• Variation in employee volume: in periods of high turnover (June-December), planning orders becomes a leap in the dark, especially in industrial and retail sectors.
• Tracking approvals and budgets: multiple departments involved delaying decisions. In addition to managing all HR (or purchasing) you have to chase managers and team leaders to have all the information.
• Regulatory and tax compliance: tax calculations for corporate gifts by country, withholdings, accounting justifications, etc. Clearly the icing on the cake to close the ‘Employee Christmas Hampers’ nightmare.

In short: managing employee Christmas hampers can become an annual nightmare. But what if we could eliminate all those pains in one fell swoop?

Here’s how Vip Incentives solves each of these problems with a digital platform for HR and Procurement Managers. Ready to get started?

The smart solution that revolutionises Christmas hampers

Forget about traditional hampers, middlemen and complaints. With Vip Incentives, you completely digitise the process and turn it into a modern, flexible and stress-free experience. 

From physical hampers to total freedom: points to choose from

Each employee receives an allocation of points that can be redeemed in a wide catalogue. From gourmet products to technology, from digital gift cards to experiences. No one is left without finding something that excites them.

Zero management for HR and purchasing

• No manual ordering.
• No need to talk to multiple suppliers.
• Forget about coordinating deliveries, resolving errors or explaining the process.

You just define the budget and rules, and the platform takes care of the rest. More than a solution, it is a total outsourcing of Christmas management.

Complete and updated catalogue

• Hundreds of options classified by value, category and popularity.
• National and international suppliers.
• Gift cards with major brands (Amazon, Decathlon, El Corte Inglés…).

Automated and personalised communication

• Automatic emails and in-app messages that inform and guide the employee.
• Corporate branding throughout the experience: logo, colours, adapted messages.

Employee support including

• Assistance by email and telephone throughout the process.
• Direct resolution of employee queries, without involving HR.

Reporting and ROI control

• Access to usage metrics: participation, redemptions, most popular gifts, real cost, etc.
• Complete and transparent financial control.

Accessible from anywhere

• From the computer or through the mobile App. Easy for everyone.
• Compatible with teleworking policies or hybrid teams.

With Vip Incentives, you turn an operational management into a motivating and frictionless experience. Would you like to see how the process works step by step? Let’s go for it!

Step by step: this is how easy it is to manage your employee Christmas hampers

VIP Incentives has made the complex simple. In just 5 steps you can organise an efficient, personalised and 100% digital Christmas campaign.

1) Definition of the campaign

• You choose the budget, number of points per employee and period of use.
• Set up the rules: Don’t all employees get the same, are there levels based on seniority or performance? This you can also define.

2️) Employee registration and automatic communications

• You upload employee data (manually or by integration).
• The system sends personalised invitations to access the platform.
• Each employee receives information on how it works and what he/she can do.

3) Choice of gift

• Each person logs into their account (via web or app), and chooses their own gift from an extensive catalogue. In addition to the traditional Christmas hamper, employees will also find many other gifts, from gift cards from big brands to products and experiences.
• You can buy one or more gifts with the total amount of points you have.
• All with just a few clicks and no need to contact HR.
  

4️) Direct or digital delivery

• Physical products are delivered to the address indicated by the employee. We take care of everything!
• Digital gift cards and experiences are sent instantly by email or to the app.
• Delivery errors are avoided and everything is tailored to the recipient’s taste.

5️) Metrics and reports

You see real-time reports: who participates, what they choose, how much is spent. Each year you can forecast costs and make continuous data-driven optimisation.

This traceability allows you to easily justify spending and optimise future campaigns. And the best part: no calls, no urgencies, no boxes piling up in the office. Want to see the platform in action? Talk to our team and request a demo.

Key benefits of using Vip Incentives for Christmas

Using Vip Incentives technology for employee Christmas hampers not only eliminates management, but improves the whole experience for HR, Procurement and the team.

• No operational management: you allocate points, the platform does the rest.
• Each employee chooses their gift: physical products, gift cards, experiences…
• Budget under control: no hidden costs and clear metrics.
• Satisfaction guaranteed: more options = fewer complaints.
• Modern and responsible image: digital, sustainable and aligned with current values.

With Vip Incentives, what used to be a stressful procedure becomes a strategic, modern and memorable action.

This Christmas, give a gift without complications (and with a lot of impact).

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